Sample Maternity Leave Email To: [email protected] From: [email protected] Subject: Maternity Leave Dear Employer’s Name, As you well know, I am approaching the end of my pregnancy. I plan to make every attempt to complete all of my high-priority tasks before I am on leave. This letter is to inform you that I am pregnant and plan to take maternity leave. She plans to take 12 weeks off work in order to safely deliver her baby and enjoy a period of recovery and bonding. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. In the final paragraph, tell your manager the level of communication you intend to have while you're on maternity leave. If you are responsible for short-term or long-term projects, define where you are or will be with those projects when you leave. I can be contacted throughout my maternity leave via email at [email] or telephone at (555)-555-5555. Sample Letters For Your Important Situations. It also ensures that everyone understands the dates of your absence and how your workload will be managed in your absence. Please let me know if there are any forms you require from me before I go on maternity leave. If you have any concerns, please let me know so we can address them. Dear Mr. Lee, This letter is to inform you that I am pregnant and wish to take maternity leave. Your employer is obliged to confirm within 28 days of receiving your letter. might not be able to discipline or dismiss them for delaying their return from maternity leave; Have a policy. I am writing to you about your maternity leave and pay. A maternity leave letter is a professional way to communicate with your employer that you intend to take maternity leave at the end of a pregnancy. Please do not hesitate to contact me if any clarification is needed in this matter. Patty Jones 123 Main Street Anytown, CA 12345 H 555-555-5555 C 555-555-1234 This pregnant employee writes a formal letter 8 weeks in advance to communicate her plans about her impending maternity leave to her employers. Please let me know if you have any concerns about this recommendation or if you have other suggestions for shifting my workload while I'm gone. I intend to begin my maternity leave 8 weeks from now on February 26, 2014, and return to the office on May 20, 2014, barring any unforeseen complications. By law, you should tell your employer that you are pregnant no later than 15 weeks before your baby is due. Crafting a Maternity Leave Letter to Employer that catches the attention of hiring managers is paramount to getting the job and LiveCareer is … I enclose my MATB1 certificate. Birth mother with 12 months eligible service not sharing any leave with her … Offer suggestions for who you believe is most capable of moving forward with specific projects in your absence. Here is a sample maternity leave letter to employer from a pregnant employee. Eligible employees can take up to 52 weeks’ maternity leave. Submitting Your Maternity Leave Letter. It also ensures that everyone understands the dates of your absence and how your workload will be managed in your absence. The document outlines the law germane to: (i) pregnancy risk assessments and the law; (ii) maternity leave & what if your employer makes a decision during maternity; As of my current state of health and attitude towards my pregnancy, I wish to apply for maternity leave in late May 2015. Thank you for informing me of your pregnancy and the date that your baby is due. Your greeting should be professional and address your supervisor properly, even if you have a casual working relationship. Because your letter should include a proposal for how your work should be handled, writing one can take time and planning. These useful active listening examples will help address these questions and more. Yours sincerely bumbleweed Be direct in your opening paragraph and explain why you are writing the letter and how long you intend to be away on maternity leave. These templates offer exceptional examples of how you can structure such a letter, and consist of sample content to work as… "I am writing to inform you that I am currently expecting my first child, due approximately June 3rd 2015. You are entitled to take up to 52 weeks’ maternity leave. Sample Maternity Leave Letter. Statutory Maternity Leave. In the next paragraph, propose a plan for how you suggest covering your workload while you are out of the office. However, upon announcing your pregnancy and determining the dates you will be taking your leave and returning to work afterward, you should make it a priority to write a formal maternity leave letter to employer and anyone else it may concern, informing them of the situation and your intentions for returning to work. If you’re using our services to arrange your loan then please ask your employer to fax the letter to us at +61 2 9475 4466. I intend to make every attempt to complete priority projects before my maternity leave begins. The earliest you can start your maternity leave is 11 weeks before your expected week of childbirth. The proper maternity leave letter to employer format includes a brief statement of your pregnancy, the exact dates of your departure and return from the leave, and depending on company policy, an enclosed confirmation of pregnancy from your doctor. If you believe that your work schedule will need to change when you return to work, you could include this in the final paragraph as well. I am writing to inform you that I have recently found out that I am pregnant. A maternity leave letter is a professional way to communicate with your employer that you intend to take maternity leave at the end of a pregnancy. Express sincere gratitude for your employer's support in taking time away from work after giving birth. Email/letter to employer to give notice for maternity leave and pay You must give this notice to your employer before the end of the 15 th week before your baby is due at the latest. It's important to thank them for their understanding. She plans to take 12 weeks off work in order to safely deliver her baby and enjoy a period of recovery and bonding. I would like to start my maternity leave on 19 th July 2013. I anticipate returning back to work on March 1, 2020. I would like to take a week’s annual leave from the 19th May followed by the Bank Holiday on 26th May, and then start my maternity leave and pay on Tuesday 3rd June. I intent to start my maternity leave on xxxx, and will take 39 weeks maternity leave (or up to 52 weeks if I decide to take unpaid additional mat leave). I understand I qualify for 52 weeks' maternity leave, made up of 26 weeks Ordinary Maternity Leave and a further 26 weeks Additional Maternity Leave. She takes care to thank them and let them know where she may be reached during her maternity leave if necessary. I plan to take [number] weeks of maternity leave. Here is a sample maternity leave letter to employer from a pregnant employee. Enclosed with this letter you will find a medical form with my doctor’s confirmation of my pregnancy. Related: How to Write a Professional Email. This pregnant employee writes a formal letter 8 weeks in advance to communicate her plans about her impending maternity leave to her employers. An employee writes a maternity leave letter to officially notify the relevant authority in the company that they wish to take a leave. Signed. A pregnant employee who is eligible for unpaid parental leave can take unpaid special maternity leave if: she has a pregnancy-related illness or; her pregnancy ends after 12 weeks because of a miscarriage, termination or stillbirth. This letter does not contain any reference to the Expected Week of Childbirth or any official documentation. There is no obligation to tell intimate details of a pregnancy. This … I plan to work from home starting Nov. 15 and work until my due date. Here is a template for a maternity leave letter you can use to help write your own: [Name][Address][Date][Manager name][Business address]. In Australia, all employees who have worked for their employer for at least 12 months may be eligible for parental leave. It is a simple letter to inform the employer that the employee is pregnant. You should also include the specific dates you'll be leaving and returning to work, as well as the expected date of your delivery. While I'm on leave I suggest [name] be in charge of [project name or specific parts of your job]. Kira, in particular, will be able to respond to client questions and set up new campaigns during my time away. It is used to inform the employer of the days the employee wants to take so that necessary arrangements can be made for the replacement. Thank you in advance for allowing me to take this time away so I can recover and spend time caring for my new baby. If you're sending an email, you can simply type your name. You must mention the period for which you would like to take your maternity leaves. Dear _____ Please accept this letter as formal notification of my plan to commence maternity leave on 22nd of August 2014. In your letter requesting parental leave, you need to include: What type of leave you want; When you want the leave to start, and how long the period of leave will be. Please let this letter serve as notification that I will return to work on a part-time basis on October 1, 2018. It's important to document in writing the details of your maternity leave so your manager can make arrangements for managing your workload in your absence. You need to put in, or choose from the options given, the right information for your situation. Easily apply to jobs with an Indeed Resume, Active Listening Skills: Definition and Examples, How to Write a Maternity Leave Letter (With Template and Example). Below is a sample letter format for informing your employer, in writing, about your pregnancy. Use a formal and concise writing style and send the letter to both your supervisor and the human resources department, at least eight weeks before your scheduled absence. Global World Transactions 9080 Old Church Way Reynoldsburg, Ohio 43068. Thank you for your consideration. If I wish to change this date I will give you at least 28 days’ notice. Date. September 1, 2018. If my calculations are correct I will have accrued 2 – 3 weeks in annual leave by this time. Schedule time with your boss to go over the letter. Business City, NY 54321. Special maternity leave. I am writing this letter to inform you of the news of my pregnancy as well as my intention to take 12 weeks of maternity leave from work. I will endeavor to complete all currently unfinished work between now and February 26, and put forth every effort to make up for my absence when I return in May. I don't expect to have any problem returning to my current position and delivering the same quality of work I do now. ... Company / Employer’s Name Address Address Post Code. Hand in your letter ASAP: It’s advisable to hand in your maternity leave letter as soon as you have the all-clear from your midwife that you’re in your pregnancy’s safe period (this is usually after three months have passed). The employer should give such kind of vacation to a future mother because it is very important for her and baby’s health. Birth mothers taking leave. [If you plan to work while on maternity leave, mention that here.] This is an important time for a new mother to recover from the birth as well as bond with her child, meriting this legal protection. My letter went: Dear boss I write to inform you that I am pregnant and my baby is due on 28 Nov. If I am not entitled to SMP, please send me form SMP1 so I can claim Maternity Allowance. This is a letter asking an employer for parental leave.. The term of maternity leave … The document includes live links to the relevant legislation so you can use these links in your own grievance letter to your employer for pregnancy / maternity discrimination. I'm confident in their ability to manage the work in my absence. Dear [Manager and HR department] Re: Pregnancy and Maternity. As agreed to by Carey Lee, I will be working [cite your schedule, e.g., Monday through Wednesday from 9 a.m. to 2 p.m.]. My due date is Dec. 4, 2019. Dear Harry, There are plenty of opportunities to land a Maternity Leave Letter to Employer position but it won’t just be handed to you. The information on this site is provided as a courtesy. My due date is January 15, 2019. In your maternity leave letter (parental leave letter), you are required to give notice to your employer in writing. I will inform you as soon as possible if any changes in this plan should occur. I should be able to check in periodically from home. Bank requirements for maternity leave letters. Employees wanting to go on parental leave can use these example letters to their employer as a guide. My due date is [DATE]. Dear [name of your employer/manager] Re: Request for maternity leave. When writing an official or company letter, presentation design and layout is crucial making a great impression. Maternity Leave Letter to Employer: Just after some thoughts on this letter I have drafted and ideas on what everyone else is planning or have put in theirs? You should include details about when you would like your maternity leave to start. Most employers have policies that allow female employees maternity leave. Here is an example of a maternity leave letter to help you craft your own: Jessica Myers234 Main St., Kansas City, MO 32512June 1, 2019Erin JonesMaverick Agency1332 First St., Kansas City, MO 32513. National Insurance No: [add your NI number here] I am writing to let you know that I’m pregnant and that my baby is due [insert your due date here].I have enclosed my MATB1 certificate which confirms my due date. If you aren't yet sure, you may want to wait and decide this at a later date. You can set professional and personal goals to improve your career. Skip a line below the date and then add the business address for your supervisor. What is active listening, why is it important and how can you improve this critical skill? Start your letter by placing your address in the top left-hand corner. Maternity leave from work is a protected right for all pregnant women under the FMLA (Family & Medical Act) of 1993. Here is a sample maternity leave letter. Here’s how to identify which style works best for you, and why it’s important for your career development. Another option is to suggest working from home before or at some point after you give birth if that's something your employer would be open to considering. Your maternity leave letter should be: Dated. Please consider these recommendations the beginning of a conversation with how we will handle my workload. Setting goals can help you gain both short- and long-term achievements. Thank you in advance for allowing me to take this time away so that I can physically recover and care for my new baby. [Include details of your proposal here.] Your maternity leave letter to employer needs to be submitted in your second trimester of pregnancy. As we have discussed, you are eligible for 26 weeks’ Ordinary Maternity Leave/ 52 weeks’ maternity leave (26 weeks’ Ordinary Maternity leave plus 26 weeks’ Additional Maternity Leave). Because this is my third child, they are expecting the child to come 1-2 weeks early. Employee Maternity Leave Letter Writing Tips First and foremost, it is vital to inform the concerned person about your pregnancy and due date of delivery. Related: Formatting Your Business Letter: Definitions, Tips and Examples. For example, you could write, "Dear Mr./Ms. This is a letter that can be used to notify an employer of an employee's intention to take maternity leave.It fulfils the employee's duty to notify the employer of any intended maternity leave and requests that the employer responds with further information regarding pay. A statutory declaration is not needed. It's a good idea for your workplace to have a pregnancy and maternity policy that all staff can easily access, for example on an intranet or in a handbook. In this article, we discuss why you should send a maternity letter, the steps you can take to write one and a template and example to help you craft your own. Nor is it proper for an employer to ask questions that are too personal. I'm writing to let you know of my pregnancy and intention to take a 12-week maternity leave. Related: 8 Best Practices for Business Email Etiquette. In accordance with labour law, any woman has a right to take maternity leave. The maternity leave letter of intent is submitted to an employer when requesting the time-off necessary to give birth, recover, and care for the newborn baby. Be honest in discussing work you believe you won't be able to complete as well as work that will need to be completed while you're away on leave. You should have a one-inch margin on all sides. Share this letter with your direct supervisor as well as any other relevant people, such as the HR manager. [last name].". This letter can be used for any situation in which parental leave is being requested. Variety of maternity leave letter template that will flawlessly match your demands. If you plan to stay away from your work email entirely while you're gone, let them know that. Attn: Harold Cartier. Then, like all formal letters, skip a line and then add the date. Here are the basic guidelines for writing a maternity leave letter: Your letter should be typed using an easy-to-read font, such as Arial, Times New Roman or Helvetica. If I need to be contacted during my maternity leave, please communicate with me at or 234-123-2345. On the employer’s letterhead. If you plan to work some while on leave, set clear expectations for how frequently or how little you plan to check in. You should familiarize yourself with your company’s policies on maternity leave so that you will be aware if any extra information is to be expected from you. Reginald Lee Acme Marketing 123 Business Rd. I also plan to delegate some of my daily responsibilities to Jessica and Kira, who have been working closely with me on several client campaigns. You can also drop it by their office and let them know if they have any questions, they can contact you at their convenience. A maternity leave letter is a professional way to communicate with your employer that you intend to take maternity leave at the end of a pregnancy. My due date is [date] and I plan to continue working until [date or suggest working from home until your due date or delivery]. Please let me know if there are any forms I need to fill out in advance of my absence or if there is anything more I can do to make the transition easier. Do you know the three types of learning styles? I appreciate your consideration in this matter as I will need the benefit of maternity leave in order to recover from birth, bond with my child and attend all follow-up visits with my care providers. Maternity leave letter: definition and writing instructions . As you know from my maternity leave letter, I began my leave … If you're handing a hard copy of your letter to your supervisor, it's best to include your handwritten signature on the letter with your name typed underneath. I intend to start my maternity leave on November 22 and return to the office on February 24, barring any unforeseen issues with my pregnancy and delivery. While I'm on maternity leave, please contact me at [email] or [phone number]. It's generally a good idea to share this information as soon as you determine how long your maternity leave will be and when you'll be taking it.